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 ARTICLE I

Meetings

Section 1. Annual Meetings – The annual meeting of the members shall be held at the principal office of the association on the 3rd Saturday of March of each year. The President and the incumbent Grand Chancellor shall render his annual report to the members regarding the activities of the association. The election of new trustees shall also be held during this regular meeting.

The annual meeting may likewise be held in any date and place aside from those specified in this section, provided, that proper notices has been sent to all members, indicating the date, time and place of the meeting and that the place of the meeting shall be within the Philippines.

Section 2. Special Meetings – Special meetings of the members shall be called as the need thereof arises, by the Board of Trustees or the President or upon petition of 1/3 of the general membership.

Section 3. Notices – Notices of the time and place of the annual and special meetings of the members shall be given either personally or by mail, at least two (2) weeks before the date set for such meeting.

The notice of every special meeting shall state briefly the purpose or purposes of the meeting.

Section 4. Quorum – A quorum for any meeting of the members shall consist of a majority of the members. A majority of such quorum may decide any question at the meeting, except those matters where the Corporation Code requires the affirmative vote of a greater proportion.

Section 5. Order of Business – The order of business at the annual meeting of the members shall be as follows:

  1. Proof of service of the required notice of the meeting.
  2. Proof of the presence of a quorum.
  3. Reading and approval of the minutes if the previous annual meeting.
  4. Unfinished business.
  5. Report of the President.
  6. Report of the Grand Chancellor.
  7. Acceptance of New Members.
  8. Election of the Trustees for the ensuing year.
  9. Other matters.

 Section 6. Proxy Voting – Each member shall be entitled to one vote, and he may vote, either in person or by proxy, which shall be in writing and filed with the Secretary before the scheduled meeting.

ARTICLE II

Trustees

Section 1. Board of Trustees – The corporate powers of the association shall be exercised, its business conducted and its property controlled by the Board of Trustees composed of fifteen (15) trustees. There shall be fourteen (14) regular trustees and one trustee ex officio.

The incumbent Grand Chancellor, duly elected by the resident members, shall serve as the trustee ex officio. He shall also be the Chairman of the Board of Trustees.

Section 2. Qualifications – The trustees must be members of the association in good standing.

Section 3. Disqualification of Trustees or Officers – No member convicted by final judgment of an offense punishable by imprisonment for a period exceeding six (6) years, or a violation of the Corporation Code of the Philippines committed within five (5) years prior to the date of his election or appointment, shall qualify as a trustee or officer.

Section 4. Term of Office of Trustees – The trustees shall hold office for three (3) years and until their successors is duly elected and qualified, except for the incumbent Grand Chancellor, who shall hold office for one year, with possibility of re-election, as a regular trustee. Of the trustees first elected under these By-Laws, the first five shall serve for three years, the next five shall serve for two years, and the last four shall serve for one year. Election to any vacancy shall be only for the unexpired term of the predecessor.

ARTICLE III

Officers

Section 1. Officers – The officers of the association shall be a President, an Executive Vice-President, an Internal and External Vice-Presidents, a Corporate Secretary, a Corporate Treasurer and a Legal Counsel. Other officers may be created by the Board of Trustees, as the need thereof arises.

Section 2. Term of Office of Officers – All officers of the association shall hold office for one year and until their successors are duly elected and qualified.

Section 3. Election – The President, Executive Vice-President, Internal and External Vice-Presidents shall be elected by the Board of Trustees from among themselves. All other officers shall be appointed by the President, with the consent of the majority of the Board of Trustees, from among the general membership.

ARTICLE IV

Functions and Powers of Officers

 Section 1. The President – He shall be the Chief Executive Officer of the association. He shall have the following specific functions and powers:

  1. Preside in all meetings of the members of the association and of the Board of Trustees, in the absence of the Chairman.
  2. Execute all resolutions of the Board of Trustees.
  3. Submit to the Board of Trustees, as soon as possible after the close of each fiscal year, and to the members of the association during the annual meeting, a complete report of the activities and operations of the association for the fiscal year under his term.
  4. Together with the Chairman of the Board of Trustees and the Corporate Treasurer, accept, endorse and execute promissory notes, bills of exchange and such other negotiable and transferable instruments for the furtherance of the activities and operations of the association.
  5. Perform such other functions as may be assigned by the Board of Trustees.

 Section 2. The Executive Vice-President – He shall be the Chief Operating Officer of the association and exercise all powers and perform all duties of the President during the latter’s absence or incapacity. He shall have the following specific functions and powers:

  1. Charged with directing and overseeing the activities of the association.
  2. Perform such other functions as may be assigned by the Board of Trustees.

 Section 3. The Internal Vice-President – He shall exercise all powers and perform all duties of the Executive Vice-President during the latter’s absence or incapacity. He shall have the following specific functions and powers:

  1. Charged with the acceptance and registration of the new members during the annual meeting.
  2. Charged with hearing a suspension or expulsion case against a member of the association.
  3. Perform such other functions as may be assigned by the Board of Trustees.

 Section 4. The External Vice-President – He shall be the Public Information Officer of the association. He shall have the following specific functions and powers:

  1. Maintain liaison with all government and private offices or individual, whether local or international, for the furtherance of the purposes of the association.
  2. Perform such other functions as may be assigned by the Board of Trustees.

 Section 5. The Corporate Secretary – He shall have the following specific functions and powers:

  1. Give all notices required by these By-Laws and keep the minutes of all meetings of the members and of the Board of Trustees in a book kept for that purpose.
  2. Keep the seal of the association and affix such seal to any paper or instrument requiring the same.
  3. Maintain custody of the members register and correspondence files of the association.
  4. Perform such other functions as may be assigned by the Board of Trustees.

 Section 6. The Corporate Treasurer – He shall be the Chief Financial Officer of the association. He shall have the following specific functions and powers:

  1. Charged with the funds, receipts and disbursements of the association.
  2. Keep record of all real and personal property of the association.
  3. Keep all moneys and other valuables of the association in such banks as the Board of Trustees may designate.
  4. Prepare monthly financial statements and maintain books of accounts recording the financial standing of the association.
  5. Together with the Chairman and President, accept, endorse and execute promissory notes, bills of exchange and such other negotiable and transferable instruments for the furtherance of the activities and operations of the association.
  6. Perform such other functions as may be assigned by the Board of Trustees.

 Section 7. The Legal Counsel – He shall be the In-house Counsel of the association. He shall have the following specific functions and powers:

  1. Represent the association before all civil, criminal, labor and administrative boards or tribunals, for any cases involving the association.
  2. Prepare all legal documents required to be submitted to the Securities and Exchange Commission by the Corporation Code of the Philippines.
  3. Notarize all business, legal or any documents requiring subscription or acknowledgment.
  4. Perform such other functions as may be assigned by the Board of Trustees.

 ARTICLE V

Members

Section 1. Qualification for Membership – Only those who were accepted as members of TAU KAPPA PHI, Exclusive Law Fraternal Order of the Far Eastern University – Institute of Law may become members of the association.

 Members are classified as alumni and resident members. An alumni member is one who has graduated or has finished his degree or education. A resident member is one who is still a student of law.

Section 2. Rights of Members – A member shall have the following rights:

  1. To exercise the right to vote on all matters relating to the affairs of the association.
  2. To receive all notices required by these By-Laws.
  3. To be eligible to any elective or appointive office of the association.
  4. To participate in all programs, activities, deliberations and meetings of the association.
  5. To avail of all the facilities of the association.
  6. To examine all records or books of the association at any reasonable business hour.

Section 3. Duties and Responsibilities of the Members – A member shall have the following duties and responsibilities:

  1. To obey and comply with the by-laws, rules and regulations that may be promulgated by the association from time to time.
  2. To attend all meetings of the association.
  3. To pay membership dues and other assessments of the association.

Section 4. Members in Good Standing – A member in good standing is one who has been accepted as a member of the association and has complied with all duties and responsibilities required for members. A member in good standing shall enjoy all the rights and privileges of membership. One who has been declared as a member not in good standing shall be penalized, in such manner as may be sanctioned by the association, in accordance with rules prescribed by the Board of Trustees.

 ARTICLE VI

Suspension, Expulsion and Termination of Membership

Section 1. Termination of Membership – Membership in the association is terminated only upon death of the member.

Section 2. Suspension and Expulsion of Membership – Suspension and expulsion of membership shall be in accordance with the rules and regulations of the association, as prescribed by the Board of Trustees, provided that, no member shall be suspended or expelled without proper hearing conducted by the Internal Vice-President, on the basis of a meritorious written complaint filed by a fellow member before the Corporate Secretary, which shall be recorded in the books of the association.

The Board of Trustees shall call a special meeting to consider the charges. An affirmative vote of majority of all members of the Board shall be necessary to suspend a member.

A member may be expelled from the association, provided that, the affirmative vote of expulsion by all members of the Board of Trustees must be concurred of by majority of the members of the association who shall attend a special meeting called for that purpose of deciding the expulsion of such member, provided further that, all members of the association must have been duly notified, two weeks before the said meeting.

 ARTICLE VII

Fund 

 Section 1. Funds – The funds of the association shall be derived from admission fees, annual dues, special assessments, gifts, donations and bequests of members.

 Section 2. Disbursements – Withdrawal from the funds of the association, by whatever means, shall be signed by the Corporate Treasurer and countersigned by the Chairman of the Board of Trustees and the President. If necessary, the Board of Trustees may designate other signatories.

 Section 3. Fiscal Year – The fiscal year of the association shall be from January 1st to December 31st of each year.

 ARTICLE VIII

Corporate Seal

Section 1. Form – The corporate seal shall be circular in form. It shall be composed of the Coat of Arms of the Fraternity, emblazoned at the center thereof, with the name of the association concentric of the coat of arms. It shall indicate the following years “1948” and “2010” at the bottom part of the corporate seal.

Section 2. Changes – Any changes in the corporate seal shall be in such form and design as may be determined by the Board, and concurred of by majority vote of all members of the association in any regular or special meeting called for that purpose.

 ARTICLE IX

Amendment of the By-Laws

 Section 1. Amendments – These by-laws, or any provision thereof, may be amended or repealed by a majority vote of all members of the Board of Trustees, and concurred by majority of all members of the association, at any regular or special meeting duly held for such purpose.

 IN WITNESSTH WHEREOF, we have hereunto signed and adopted these By-Laws, this 4th day of May 2011, in the City of Manila, Republic of the Philippines, by the affirmative vote of the members of the association in a special meeting duly held for the purpose of adopting these By-Laws.

Signatories as follows:

ELPIDIO F. BARZAGA JR.

DANTON Q. BUESER

DANILO C. CUNANAN

ROLAND B. JURADO

EDMUNDO P. MAGPANTAY

MARCIAL M. MAGSINO

JAIME B. MONTEALEGRE

FELICISIMO R. TENORIO JR.

CANDIDO P. VILLANUEVA

IAN DELA CRUZ ENCARNACION

SERGIO M. CENIZA

GHERWIN S. BONIFACIO

JOHN PHILIP S. REYES

GERRY CUPIDO ASUNCION

ALLAN S. BACULO

JOHNSEN A. SALAZAR

ANTONIO D. ANDRES JR.

ANDRES E. PALAGHICON JR.

OMAR KAREM V. DISPO

ERNESTO D. DE VOTA 


The Commoner’s Fraternity |  History
Articles of Incorporation  | Hymn and Creed
Coat of Arms Evolution | Coat of Arms Symbolism